Lease Harbor LLC is an industry leading provider of software services that address the needs of corporate real estate departments and their service providers. Our system – Harbor Flex – provides a robust 100% web-based lease and real property portfolio administration system, with all of the features found in traditional applications, but without the problems associated with implementing and maintaining a complex and costly software package.

One of the most important features of Harbor Flex is its ease of use. Using our system, clients have significantly reduced the amount of time spent completing common functions related to the administration of their lease and real property portfolio.

System Features

The core of Harbor Flex is a portfolio administration system. Features include:

In addition to the standard features, Harbor Flex provides functionality above and beyond other portfolio management systems:

Portfolio Administration
The core of Harbor Flex is a portfolio administration system targeting the needs of corporate real estate departments. This web-based application efficiently tracks leases, owned properties and subleases.

Summary Screens with Metrics
Each portfolio in Harbor Flex has navigation-based hierarchical summaries for counts, report filtering and creation, pending key dates, and standard metrics. Custom metrics can also be created.

Financial Systems Integration
Harbor Flex Payments delivers an extensive set of optional functionality that provides for efficient batch processing of payments and/or receivables with a built-in, securable approval process. It is capable of sophisticated two-way integration with a company's accounting/ERP systems. The payment capability includes recurring and one-time payments, as well as payment history by location. In addition to saving both time and money, clients have the advantage of collecting detailed payment history for use in budgeting, strategic analysis, CAM reconciliation, and other cost-saving activities.

Straight-Line Rent and Prepaid Rent
Harbor Flex features powerful functionality for accurately calculating straight-line expense amounts. This allows for deferred rent reporting at all levels of the portfolio, location-level amortization schedules, and the ability to electronically feed prepaid rent and deferred rent amounts to a company’s general ledger system. Harbor Flex can ultimately serve as the subsidiary ledger for prepaid and deferred rent balance sheet carrying amounts.

Extensive Reporting Capabilities
Harbor Flex comes with a comprehensive set of standard reports and a powerful reporting engine that allows users to easily and quickly customize existing reports as well as create their own reports. Reports can range from simple modifications to our existing reports to detailed company-specific designs such as internal 10-K reports, Sarbanes-Oxley reports, risk reports, and detailed follow-up reports. True, drill-down reporting is offered at every level within the portfolio. Reports are delivered to the user’s browser or inbox in Adobe PDF, Microsoft Excel, or Microsoft Word Merge format.

Multi-National Support
For our multi-national users, Harbor Flex provides effortless conversion of currencies, size measurements, and date formatting. Foreign currency exchange rates can be automatically updated daily or can be managed with client-specific exchange rates. All reports and system features accurately convert currencies and measurements at every level of the portfolio with no user intervention required. Date formats are selected at the user level to accommodate the needs of large global user bases.

Portfolio Organization
Each portfolio in Harbor Flex offers multi-level support for navigation and drill-down reporting by geography and/or organizational structure. Clients can structure and organize their real estate data as their business truly operates. User security supports differing levels of access that can be assigned at every level in the region and organizational structures. User access can then be further limited by record type (leased, owned, project, etc.) and functional area (i.e. options, clauses, key dates, custom sections, etc.).

Online Document Management
Harbor Flex provides a repository where clients can store and maintain electronic copies of lease documents, pictures, floor plans, templates, or any other type of file that is needed. These items can be downloaded and edited using the corresponding desktop application, and then reposted in Harbor Flex.

Electronic Data Exchange
Harbor Flex allows companies to exchange information with internal systems (such as ERP, human resources, or accounting systems). Additionally, data can be downloaded from our system in Excel or XML formats for custom reporting, ad hoc data analysis, or off-line database backups. This can also be automated by using Harbor Flex web services.

Technical Architecture and Methodology
Harbor Flex has been designed and built using current technologies that are reliable and proven in the web-based application industry. The core technologies include:
Microsoft Windows Server
Microsoft Internet Information Server
Microsoft SQL Server
Microsoft .NET Framework